Main Responsibilities

To be responsible for:

• Acting as the designated DPS for the venue and carrying out all associated duties.
• Performing the duties of Bar Supervisor (a separate Job Description is attached for this element of the role).
• Managing the Club’s email system, responding promptly to enquiries for private hire, etc., within the agreed service levels.
• Supporting and maintaining the Club’s website, membership database, and any other relevant systems or processes.
• Organising and coordinating occasional community events as required.

Fixed Term: Ending on 31 May 2027

Salary: £14.00 per hour

Working Hours: 25 hours per week, with a requirement for flexibility regarding days and times in order to align with any private hire bookings and the usual Bar Supervisor duty arrangements.

Weekend and out-of-hours work will be required – these will be agreed in advance wherever possible.
Availability to answer phone calls during and sometimes outside normal working hours is expected.

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Accountable To / Line Management

Close day-to-day working relationship with the Treasurer, with close collaboration with bar staff for Bar Supervisor tasks – ultimately accountable to the Committee at monthly meetings if required.

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Main Duties

• As the Club’s DPS, ensure the Club fully complies with all licensing requirements and that staff are fully trained to achieve this.
• Act as the Responsible Officer for any Fire Safety requirements (regular equipment checks are included in the Bar Supervisor responsibilities document).
• Act as the first point of contact for private hire and community events by monitoring the general email system twice daily.

Service expectation: no email should go unanswered for more than half a day – interim responses are acceptable provided they are sent within 5 hours.

• Manage all private hire bookings. Agree costs with the Treasurer, ensure sufficient information is collected to issue invoices accurately, and monitor receipt of payments.
• Attend monthly Pubwatch meetings to ensure the Club is aware of relevant issues discussed.
• Maintain the membership database under the guidance of the committee member responsible for Membership (currently Stephen Fairclough) and in collaboration with the Treasurer.
• Prepare periodic membership newsletters (frequency to be agreed) for approval by the relevant committee member. Mailchimp will be used for these communications.
• Prepare periodic communications for Bridge Club subscribers promoting events and recent successes. Content to be agreed with the Committee via the Treasurer.
• Ensure the website’s internal and public calendar is continuously updated with full details (contact details, times, type of event, buffet, etc.).
• Assist in developing the Club’s website to improve its appeal, functionality, and promotion of its offerings.
• Identify, organise, and coordinate occasional community events that complement the Club’s Events Organiser’s work.
• Monitor on-site event resources including equipment and furniture, maintain equipment lists, and discuss requirements with the Treasurer.
• Prepare periodic PPL/PRS returns accurately and within deadlines.
• Contribute to the design of event promotional materials such as leaflets, posters, and tickets.
• Implement and maintain data recording systems in line with policies and procedures (e.g. attendance, ethnicity, gender) as determined by the Committee.
• Contribute to developing the Bridge Club brand and promoting the venue within the town, county, and beyond.
• Make the Bridge Club an attractive destination.
• Act as an ambassador with external partners and stakeholders and represent the Club at meetings and events.
• Build and maintain useful partnerships for developing events and audiences.
• Undertake other reasonable duties as required from time to time.
• Handle confidential or sensitive information in accordance with the Data Protection Act and GDPR.

To apply, please send your CV and a short cover letter to Osian Rowlands (osianrowlands@menteriaith.cymru) by 22 June 2026